How to create a race, regatta or event

This article explains how to schedule new series, races and events in the MySail Yacht Club portal.

Under 'Races & Events' go to 'Add Races & Events'. This page is where you can create a new Series, Race or Event in MySail.

Overview video

What is a series (in MySail)

Whenever you add something new in this page, it gets scheduled as a new series in MySail.

A 'series' is just the way we describe how we store and display the data - when someone comes to the MySail event search page or adds this to their MySail schedule, all of the event dates added here will be linked together.

A few examples of how this could work are:

1. An offshore race that only has the single event - only the one race date will show.
2. An offshore race that has a pre-race briefing and post-race social event - you could add all three events to the one 'series.'
3. A twilight race series - multiple race dates will show linked together in the one series.
4. A regatta - multiple event dates will show linked together in the one regatta.

If you want to add a race or event to an existing series, go to the 'All Races & Events' page and select the Series that you want to update. You can add new events to an existing series here.

Adding a new series

Head to this page to add start adding a new series (or race, regatta, etc.).

Series details

Series or event name: this is the name of the overall series, race, or regatta.

Type of event: select the type from the drop down list.

Location: start typing the location of the event and you'll see a list to select from. This can be an exact address for a shore-based event or the starting city, state, or other type of location for a race or regatta.

Checkboxes

Name, event type and location are the same for all events in this series:

When scheduling multiple races or events in a series we automatically use the series name, event type and location for all of the dates.

If you are scheduling a series where the races or events all have different locations, names, and/or event types, you can untick this box to add this information for each event. You will see these additional fields added below in the 'Event Dates' section.

Visible:

Only untick this box if you don't want this series shown on the MySail Series listing page. You can always update this later in the series management page.

Event Dates

Each date you enter here will create a seperate event in this series.

One date

If there is only one date, select it here along with a start time and (optional) end time, then click save.

Multiple non-recurring dates

Click '+ Add another date' to add multiple dates that do not occur on a recurring (i.e. daily, weekly or monthly) basis.

Multiple non-recurring dates with different event names, types or locations

Untick the checkbox 'Name, event type and location are the same for all events in this series' as shown above and click '+ Add another date' to add multiple dates that do not occur on a recurring (i.e. daily, weekly or monthly) basis AND have a different event name, type and/or location.

This allows you to set different details for each of the events linked to the series.

Multiple recurring dates

Click 'Schedule recurring event' to easily schedule multiple dates that occur on a recurring daly, weekly or monthly basis.

Linking existing event

By default the date field section is set to 'Create new event.' Every time you add a new date here, this gets scheduled as a new race or event date, linked to the series.

If you click on the toggle at the top you can switch this to 'Link existing event.' Doing this lets you select an event that you have already scheduled to link this existing event to the new series.

Let's say (as an example) you have an offshore race that you want to promote as a stand-alone event, but that also makes up part of a pointscore series, you can show both using this feature.

1. Create the offshore race as it's own 'series.'
2. Come back to this page and create the pointscore series.
3. Use the 'link existing event' feature to select the already scheduled offshore race.
4. Add more dates to create the other races that are part of this series.

This gives you a high level of control over how races and events are shown and linked together without having to create duplicates.

Saving the series

When you have entered all of the details, click Save to schedule this new series.

After you click save you will see a pop-up asking if you want to manage this series - you can click Close to add another series, or click to Manage it if you want to enter more details such as a description, custom image or race entry and documentation links.

Series management page

Clicking Manage will take you to this page:

Here you can update your series and event details and add additional details, including:

1. Description
2. Custom photo
3. Entry link
4. Results link
5. Race documentation (upload files or link to external website)

You can also add more event dates and edit individual events.